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Scan, import, identify, store and share documents quickly and easily with ccScan for SharePoint® for Office 365 Sharepoint Online, SharePoint 2010 and SharePoint 2007.
Log-ins in both intranet and Internet environments can be username/password or “Single Sign-On”. ccScan is a production quality scanning application with features found only in more expensive document capture systems. Scan documents with any TWAIN scanner without any page or volume charges.
Because ccScan scans directly to SharePoint you can eliminate manual steps like scanning locally, naming the document, creating a folder in a SharePoint Document Library, uploading the document to SharePoint, and finally entering values in the input fields (“columns”) defined for the Document Library. Instead, ccScan does all of this in an efficient, single-step operation that is fully automated. Scan directly to SharePoint for a fraction of the cost but more capabilities of other capture applications. If you regularly scan documents that reside in SharePoint, ccScan will save you precious time.
ccScan provides highly efficient features for scanners with a large document feeder: separate multi-page documents automatically with barcode pages included with ccScan or create your own. Each resulting document can be uploaded to a specific folder in a SharePoint Document Library. Use zonal OCR with the optional OCR Engine to automatically populate input fields with text extracted from selected portions of the scanned image. Permanently redact and annotate the pages of a document before storing the document.
ccScan provides access to SharePoint Document Library settings that typically are not available with networked scanners that scan directly to SharePoint. In addition to specifying or creating folders in document libraries, ccScan supports the settings below which can be applied to directly scanned or imported documents.
Document name and input fields can be entered explicitly or fully automated through macros and/or barcodes. During Job setup select the desired Document Library from an list of document libraries and choose the input fields the operator should enter from an enumerated list of input fields attached to this desired Document Library. Select a View from an enumerated list of Views to automatically pick a particular set of input fields.
Save scanned documents in industry standardized PDF formats. For everyday documents use the normal PDF format. For long term preservation to guarantee future viewing use archive quality PDF/A-1b. Use ccScan's optional OCR engine to convert scanned images to PDF with searchable text yet retain original document appearance.
ccScan provides powerful Bulk Importing. Bulk Import uses wildcards to select document names and/or file extensions from a local folder. Subfolders may be traversed recursively to select all applicable files for import into a SharePoint Document Library. For example, you may select TIF or GIF files with the letter X in the second filename position by using a wildcard specification of ?X*.?if and enable Recursion. ccScan will navigate all folders below the initial folder and import all files meeting the wildcard specification. Import any PDF, JPEG, TIF, PNG, BMP or DCX document types as well as any other file format accepted by SharePoint.
Upon completion of running the Startup Wizard, ccScan is ready-to-use with a set of default jobs. Jobs can easily be customized to process recurring scanning or import tasks with minimal clicks to save time and reduce the potential of input errors. On a per-job basis decide which SharePoint Document Library, scanner, and import fields the user should enter and what the defaults should be for these fields as well as for the fields that are not shown.
ccScan does not store any SharePoint login credentials such as user names and passwords. ccScan's built-in AES encryption technology protects the contents of scanning and import jobs. With SharePoint Online files and settings are transferred to SharePoint with SSL enabled to encrypt transmissions.
A password-protected setup mode is provided to allow administrators to manage creation and setup of all jobs for users to run. For smaller operations typically the administrator and the user are the same person.