Scan to Google Docs

  

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Scan to Google Docs

Scan, import, identify, store and share documents quickly and easily with ccScan for Google Docs™. Use any TWAIN scanner without any page or volume charges. ccScan is a production-quality application with features found only in more expensive capture systems. Scan to Google Docs with ccScan, and store single pages to large volumes of documents on Google Docs.

ccScan for Google Docs

Save Time and Money

Scan Directly to Google Docs. ccScan eliminates wasted time normally spent scanning to a local disk folder first, naming documents, creating collection(s) in Google Docs and manually uploading the documents to Google Docs collections, and finally setting document properties. ccScan does it all in a single operation. Create and name files and collections automatically with barcodes and field macros. Scan to Google Docs for a fraction of the cost of many other capture applications with less capability. No page or volume charges, either.

Get Organized Quickly

Separate multi-page documents automatically with custom barcodes or those included with ccScan. Quickly set up an hierarchical folder storage scheme by using field macros or barcodes. Separate a scanned batch into individual documents which can be directed to specific Google Docs collections. Use zonal OCR to create custom collections or document names.

Take Full Advantage of Google Docs Features

When you Scan to Google Docs, you can access all Google Docs settings that are available to 3rd party applications for document upload. No need to access Google Docs collections through a Windows drive letter. When specifying or creating collections you may: Enter Document name, Convert document to Google Docs format, OCR document (extract text from image) and Decide on action to take when document already exists. In addition you can specify how to share documents with colleagues and third parties.

Industry Standard Format

Save scanned documents in popular industry standard PDF format. For archiving save documents in the PDF/A-1b format to ensure future document viewing. Use ccScan's optional OCR engine to convert scanned images to PDF with searchable text while maintaining the appearance of the original image

Powerful Importing

In addition to scanning to Google Docs, ccScan includes a powerful Bulk Import capability. Bulk Import uses wildcards to select document names and/or extensions from a folder and, if desired, recurse all subfolders. To select TIF or GIF files with digit 7 in the second filename position use a wildcard specification of ?7*.?if and set recursion on. Import any PDF, JPEG, TIF, PNG, BMP or DCX document types as well as e-docs accepted by Google Docs.

Customizable UI

After install ccScan is ready-to-use after installation with a set of default jobs easily customized to process recurring scanning or import tasks. Set up jobs with a minimum number of clicks to save time and reduce the possibility of input errors. On a per-job basis decide which Google Docs account, scanner, and import fields the operator should enter and the field defaults for these and hidden fields.

IT and Administrator Friendly

ccScan provides a password-protected setup mode to allow administrators to manage the creation of scanning and import jobs for the user. Also the Admin can prevent users from seeing certain fields or require values in specific fields, thereby controlling and limiting fields for the user. A daily audit trail is maintained in script friendly JSON format to allow for automated post-processing of Google Docs return values such as the URL to shared documents.

Security

ccScan implements Google security and avoids storing any Google user names and passwords on the computer. ccScan's built-in AES encryption technology protects job setups. Authorization tokens used to access Google Docs are not persisted for security reasons.



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